How to Complete Continuing Eduction on Swift at Home

Reimbursement Procedures

• There are no restrictions on the number of claims and validity period for applicants who have enrolled CEF reimbursable courses commenced from 1 April 2019 to 31 July 2022.
• Eligible applicants may submit reimbursement applications in respect of different CEF courses within one year upon the successful completion of the courses up to the subsidy ceiling of HK$20,000. The co-payment ratios by learners (i.e. the percentage of fees to be borne by learners) for the first HK$10,000 subsidy is 20% of the course fee* and that for the second HK$10,000 subsidy is 40% of the course fee. Please refer to the previously prevailing Guidance Notes for Application [SFO 312_E (2020)] for details of the requirements.

  (Guidance Notes for Application [SFO 312_E (2020)] )

  *Course fees refer to tuition fees and examination fees for taking designated language benchmark tests / examinations (if applicable) in respect of language proficiency courses. Any other fees, such as late charges and change of course charges, etc. are not reimbursable.

• Applicants must be aged between 18 and 70 (i.e. before reaching the age of 71) when an application is submitted and the application must be submitted within one year upon the successful completion of the course (Note: according to the course completion date or the date of the specified language benchmark test / examination (if applicable), whichever is later). Late applications will not be accepted.
• Applicants who apply for CEF are only required to complete Application Form [SFO 313 (2022)] and submit the supporting documents. This application form is also applicable to applicants who have opened a CEF account before 1 April 2019 to apply for fee reimbursement only.

  Paper-based application
  Application form [SFO 313 (2022)] can be obtained from OCEF or Home Affairs Enquiry Centres, or downloaded from this website. The original of the completed application form with certification by institution / course provider together with copies of supporting documents [Hong Kong Smart Identity Card, One-way Permit (if applicable), documentary proof of course fee paid, documentary proof that the applicant has successfully completed the CEF reimbursable course(s), documentary proof of passing the specified language benchmark test / examination (if applicable), language benchmark test / examination fee receipts (if applicable) and the front page of the applicant's bank passbook or bank statement showing the name, account number and bank name / bank code] should be submitted to OCEF.

  Address:
  Office of the Continuing Education Fund
  Units 07-11, 25/F., CDW Building
  388 Castle Peak Road, Tsuen Wan
  New Territories

  Applicants may also place their applications in the drop-in boxes located at the following addresses. Please note the opening hours of the drop-in boxes.

  (I) Cheung Sha Wan Government Offices (Address: 303 Cheung Sha Wan Road, Kowloon)

  1. 11/F Cheung Sha Wan Government Offices, Student Finance Office
     Opening hours: Mondays to Fridays (except public holidays), 8:45 a.m. - 1:00 p.m., 2:00 p.m. - 5:45 p.m.
  2. G/F lift lobby of Cheung Sha Wan Government Offices. The public can enter the building through the side entrance near the security counter.
     Opening hours: Saturdays, Sundays and public holidays (whole day)
  (II) Near the main entrance of the Office of Continuing Education Fund
  Opening hours: Mondays to Sundays, 8:00 a.m. - 11:00 p.m.

  Electronic application
  Applicants may also complete and submit the online application form through "GovHK". After the online submission of the application form and the required documents, applicants are required to print a hard copy of the form and sign the Declaration at Part D or print a hard copy of the form with digital signing using "iAM Smart", and then submit the form to the institution / course provider concerned for certification to prove that the applicants have successfully completed the course(s) concerned. The original of the signed and certified application form should be submitted to OCEF within one month after online submission.

• The date of receipt of the application by OCEF will be taken as the date of application submitted.
• Applications are processed subject to availability of funds. In the event that CEF no longer has funds available when an applicant submits an application, the application will not be approved regardless of whether the applicant fulfils the eligibility requirements for claiming reimbursement from CEF.

Points to Note:

• Only eligible applicant who has successful completed a CEF reimbursable course can apply for reimbursement of course fees. "Successful completion" of a CEF reimbursable course means that the applicant must have attended no less than 70% of the contactable hours of the CEF reimbursable course or such higher attendance requirement as prescribed for the CEF reimbursable course (whichever is higher) and attained an overall mark of either 50% or such higher percentage of assessment(s) as prescribed for the CEF reimbursable course (whichever is higher) as assessed by whichever method approved by the Secretary for Labour and Welfare (including any examination and assignment requirements with approved weighting). Read more

  Documentary proof of successful completion of a CEF reimbursable course may include a certificate of completion, a letter or a transcript from the institution / course provider certifying that the applicant has passed the relevant course assessments and attendance requirements.

• If the course is co-organized by a local institution / course provider with an overseas university, the applicant should submit the proof of successful completion of the course or a certification letter issued by the local institution / course provider when applying for reimbursement of fees.
• Applicants studying language proficiency course are required to pass a specified language benchmark test / examination (if applicable) at the specified (or higher) level to be eligible for fee reimbursement. Language benchmark tests / examinations should be taken by the applicants after the language proficiency course has commenced and before the date the applicants reach the age of 71, and the applications must be submitted within one year upon the successful completion of the course (Note: according to the course completion date or the date of the specified language benchmark test / examination, whichever is later). Copies of documentary proof of passing the specified language benchmark test / examination (if applicable) and language benchmark test / examination fee receipts (if applicable) should be submitted together with copies of relevant supporting documents in respect of the language proficiency course. Reimbursement of language benchmark test / examination fees alone is not allowed.
• Applicant can make use of the same language benchmark test / examination to support the claims for more than one CEF language proficiency course but the fees for the language benchmark tests / examinations can only be claimed once. The examination date of the language benchmark test / examination must fall after the course commencement date of the reimbursable course(s) used for claiming CEF. Information on the specified language benchmark tests / examinations and levels of the language proficiency courses can be downloaded from the "Reimbursable Course List" in this website.
• A claim for reimbursement of the language benchmark test / examination fees will only be entertained if it is accompanied with a claim for the relevant language proficiency course.
• The OCEF will not accept reimbursement of additional courses which are not stated on the Application Form. Applicant may submit a new application for reimbursement of other courses.
• In processing the applications for fee reimbursement of courses to which commenced between 1 April 2019 and 31 Jul 2022, if there is an unused balance for the first HK$10,000 subsidy, the unused balance and co-payment amount by the applicant of the first HK$10,000 subsidy would be used for calculation of the fee reimbursement amount first. The balance of the remaining course fee after deduction of the reimbursement amount under the first HK$10,000 subsidy will then be allotted to the second HK$10,000 subsidy for calculation.
• Applicants are required to input the course in sequence from the earliest course commencement date up to the latest one when completing the application form. OCEF may rearrange the sequence of course submitted for the purpose of maximizing the reimbursed amount.
• Copies of all submitted supporting documents are not returnable. Applicants should retain copies for their own reference.
• Failure to provide all the necessary documents may lead to the rejection of the application.
• If the CEF account for an applicant became invalid (i.e. when the full sum of HK$20,000 subsidy has been reimbursed, or on the date the applicant reaches the age of 71 (whichever is earlier)). The CEF account would be reactivated on 1 August 2022 for claiming the additional HK$5,000 subsidy and the unused balance (if any) of the original subsidy of HK$20,000 for CEF reimbursable courses. Applicants may apply for fee reimbursement for CEF course(s) which commenced on or after 1 August 2022.

Disclaimer

Applications made on forms downloaded from this website have to be submitted in paper format in person or by post to the Office of the Continuing Education Fund. Any alternation of the terms and conditions on the application forms is NOT permitted. Office of the Continuing Education Fund reserves the right to take legal and / or administrative action against any unauthorized alteration of the application forms and reject the application concerned.

If there are any discrepancies between the downloaded forms and the master copy, the latter one should be treated as the final version. Master copy of the application forms can be obtained from Home Affairs Enquiry Centres and Office of the Continuing Education Fund.

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Source: https://www.wfsfaa.gov.hk/cef/en/application/procedures.htm